If the accounting is carried out in Sage50 or Banana, specific import files can be created for these programmes.
Before an accounting export can be carried out, you will need to configure it first.
You can either transfer example values and modify them., or you can do this without example values.
Once the configuration is complete, the required export can be started directly from the dashboard.
The first thing you need to do is define the period you want to include in the export.
When generating Sage50 or Banana import files, SmartBusiness will check whether you have all the data required for the export. Any missing data must be provided before you carry out the export.
This menu tells you where there is still missing data. By clicking on «Data cleaning», you automatically get to “Data” -> “Clean”, where you need to provide the missing data.
If invoice items are found that are not assigned to a category and a related accounting account, they must be assigned to a catalogue entry. If there is still no suitable catalogue entry, you can also create a new catalogue entry directly and link it to a category via «Create item».
This must be done for “Product” type as well as “Service” type invoice items.
Catalogue entries, which do not belong to a category, must also be assigned to a category.
Finally, it must be ensured that all catalogue and creditor categories are assigned to an accounting account.
Important: in order to carry out the export, all entries in these four tabs must be processed.
«Processed» means that no more entries will be displayed («No entries found») If this is the case, you can restart the export via «Retry last export».
Once you have successfully started the export, you are taken to the Exports overview, where the export will be in a queue and processed automatically. When you have completed the export, you will be notified by e-mail, and you can download the export from the menu on the left-hand side: